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Information For Vendors

Selling through Purchasing Cooperatives

In addition to responding to El Paso Community College’s (EPCC’s) Requests for Proposals, Requests for Competitive Sealed Proposals, and Requests for Qualifications (Solicitations), vendors, including El Paso vendors, interested in selling their goods and/or non-professional services may also consider responding to Solicitations issued by EPCC’s cooperative purchasing partners. Award of business is based on best value. Contact information for our cooperative purchasing partners can be gleaned from their respective websites, the links to which appear here: Documentation.

Required Forms for New Vendors

A payment cannot be made to a vendor unless that vendor is in the Banner database (the College's ERP system). The Purchasing & Contract Management Department enters a vendor into Banner upon receipt of a completed requisition through Banner or a completed Services Agreement from one of the College's departments PLUS one of the following from a potential vendor: a "Complete Payee Addition Request Packet for Companies," which is used to enter a company into Banner or a "Complete Payee Addition Request Packet for Individuals," which is used to enter an individual into Banner (for contracting an individual through a Services Agreement).

Internal Competitive Procurement

The District conducts purchases using the purchase methods allowed under Texas Education Code, section 44.031 (a), as specified below. All contracts for the purchase of goods and services, except contracts for the purchase of produce or vehicle fuel, valued at $50,000 or more in the aggregate for each 12-month period shall be made by the method, of the following methods, that provides the best value to the District:

Except as provided by this Texas Education Code, Chapter 44 Subchapter B, in determining to whom to award a contract, the District shall consider:

Additional Requirements When Using Federal Funds:

When federal funds will be used for the purchase of goods or services, there is an additional and significant set of requirements that must be met by El Paso Community College and the vendor. Many of the most notable additional requirements are outlined at the following link:

To view all forms visit: Documentation

Federal Debarment

For purchases made with federal monies, please go to the SAM (System for Award Management) web site to check for vendor debarment. If vendor is debarred, EPCC cannot do business with it.

State of Texas Prohibitions

Entering into a contract with certain companies is prohibited. Please see below for additional information on two (2) recently-enacted State of Texas laws:

Government Code Sec. 2252.152.

CONTRACTS WITH COMPANIES ENGAGED IN BUSINESS WITH IRAN, SUDAN, OR FOREIGN TERRORIST ORGANIZATION PROHIBITED. A governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Section 806.051, 807.051, or 2252.153.

Added by Acts 2017, 85th Leg., R.S., Ch. 192 (S.B. 252), Sec. 1, eff. September 1, 2017.

Government Code Sec. 2271.02.

PROVISION REQUIRED IN CONTRACT. (a) This section applies only to a contract that:

(1) is between a governmental entity and a company (excluding a sole proprietorship) with 10 or more full-time employees; and
(2) has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity.

(b) A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

(1) does not boycott Israel; and
(2) will not boycott Israel during the term of the contract.

Added by Acts 2017, 85th Leg., R.S., Ch. 1 (H.B. 89), Sec. 1, eff. September 1, 2017. Amended by: Acts 2019, 86th Leg., R.S., Ch. 30 (H.B. 793), Sec. 2, eff. May 7, 2019. Redesignated from Government Code, Chapter 2270 by Acts 2019, 86th Leg., R.S., Ch. 467 (H.B. 4170), Sec. 21.001(35) , eff. September 1, 2019.

The Texas Comptroller of Public Accounts maintains a list of some of the companies affected. That list may be accessed here:

Texas House Bill 1295:

To access policies, procedures, terms and conditions, and forms visit: Documentation