ACH Vendor Payment is a system that deposits payment for goods and/or services that you have sold to El Paso County Community College District directly into your account at any financial institution that is a member of the Automated Clearing House Network.
All vendors that provide goods and/or services to El
Paso County Community College District who are now
being paid by check through the District’s Accounts
Verify with your financial institution that the routing
number used for wires into your account is the same as
indicated on your check. If it is not the same, please
obtain and provide the correct routing number from
your financial institution.
Your payment will be deposited into your account based
on the settlement date referenced on your direct deposit
Billions of ACH transactions were transmitted successfully across the country in 2008. This could not be done without numerous checks and balances built into the system NACHA manages the development, administration, and governance of the ACH Network. You may learn more at www.nacha.org.
One of the advantages of the ACH Network is that all
transactions are traceable. Simply contact the Accounts
Payable supervisor, and ask that your
payment be traced, starting with the originating financial
The target implementation date for changing
over completely to ACH Vendor Payment is
January 31, 2011. Beyond this date, all payments made
by the District to all of its vendors will be made via ACH
transaction. However, as the District transitions from the
old “paper” method of paying vendors to ACH Vendor
Payment, some vendors may begin to receive their
payments via ACH transaction before January 31, 2011.
In all cases, before a vendor receives their first payment
via ACH transaction, they will receive an e-mail notifying
them of the upcoming deposit.
In the event that you change financial institutions, or
account number within the same financial institution,
simply provide a new ACH Vendor Payment
Authorization Agreement and a voided check and mark the
“Revision” box at the top. Until your account change has
been completed, you may receive your payment by mail. It
is the vendor’s responsibility to advise the District of any
changes and to do so in a timely manner. The District
requires fifteen (15) working days to process changes.
If you receive payments via direct deposit which are
forwarded from a U.S. financial institution to a financial
institution outside the U.S., please indicate YES in the
ACH Vendor Authorization Agreement form and contact
the Comptroller’s office at (915) 831-6391.
Tell your bank that you will be receiving payments
via ACH and that El Paso Community College will
be including addenda information with our payment
in the CCD Plus format.
Just follow these simple steps:
- Complete the ACH Vendor Payment Authorization Agreement.
- Attach a voided check which clearly shows the bank account holder’s:
- account number
- financial institution’s name
- routing number
- Send the signed agreement and voided check to:
El Paso Community College
P O Box 20500
Attn: Accounts Payable
El Paso TX 79998-0500