You must meet the following requirements to qualify for financial aid.
- Be a U.S. Citizen or an eligible non-citizen. Undocumented students may qualify for the Texas Application for State
Financial Aid (TASFA).
- Student must demonstrate financial need.
- Have a High School diploma or GED certificate.
- Be enrolled, or accepted for enrollment, as a regular student working toward a degree or certificate in an
eligible program. Associate Degree or Certificate of Completion meeting regulatory requirements. Most programs
at EPCC are considered “eligible,” but verifying that with the Financial Aid Office is a good idea.
- Registered with Selective Services, if applicable.
- Maintain Satisfactory Academic Progress.
- Not receive financial aid at two schools during the same semester.
Note: Certificate Programs not leading to an Associate Degree at EPCC; we are required to calculate your enrollment
based on a formula provided by the U.S. Department of Education.
- Individuals admitted as Transient or Concurrent Students (those who will receive a degree from another
institution rather than EPCC) will not be eligible for financial aid.
- Individuals admitted under "Early Admission" status will not be eligible for financial aid until documentation
of high school graduation is received in the Admissions and Registration Office.
- Individuals admitted as Transfer Students (those who have attended another institution) may have financial aid
eligibility and/or payments withheld until official academic transcripts from all institutions previously
attended are received in the Admissions and Registration Office and assessed for applicable credit. This applies
to all post-secondary schools previously attended, whether or not financial aid was received.
- Individuals admitted under "Individual Approval" status must have an assessment of their basic skills in
Reading, English, and Math on record with EPCC. Students must have successfully passed an Ability-to-Benefit
test. Students will be required to enroll in courses as this assessment is recommended to receive financial aid.
- Students who have already obtained a baccalaureate or higher degree are generally not eligible for financial aid
Satisfactory Academic Progress
Federal regulations mandate minimum standards of Satisfactory Academic Progress (SAP) for students receiving
financial assistance. This requirement applies to students' entire academic history, whether financial aid was
received or not, including dual credit courses taken at El Paso Community College.
Standards for Determining SAP at EPCC
Calculated Cumulative Grade Point Average (GPA)
Students are required to maintain a calculated cumulative GPA of at least 2.0 (equivalent to a "C" grade), which
includes all developmental course work.
Students are required to successfully complete 67% of overall hours enrolled or attempted at EPCC to remain eligible.
Length of Eligibility
A student may receive financial aid for a certificate or degree program for no longer than 150% of the published
length of the educational program.
Associate degree programs at EPCC require a minimum of 60 semester credit hours for completion. Therefore, a student
working toward an associate degree that requires 60 hours must complete that program within 90 attempted semester
credit hours (60 hrs. x 150%).
The maximum time frame for a certificate program would be similarly calculated. A student’s entire enrollment history
is considered when evaluating academic progress within the established time frame, whether or not aid has ever been
received. Transfer hours are also considered within the 150% limit.
Repeated courses are counted towards all hours attempted and will affect the 150% time frame requirement.
All Federal programs pay once for a class previously passed. Students who repeat courses to improve their Grade Point
Average should be cautioned that in some cases, previously earned hours remain on their record but are NOT
calculated as part of the total hours earned. This potentially could affect students Satisfactory Academic Progress
(SAP). The following are not considered credit hours successfully completed: F, W, I, NC, I*, F*
A student on Academic Suspension, Returning Probation, or Continuing Probation does not meet satisfactory progress
requirements and is therefore not eligible for financial aid.
Eligible students may receive financial aid for a maximum of 30 attempted credit hours in developmental/remedial
coursework. Once the 30 credit hour maximum is reached, additional remedial credit hours will not be used to
calculate the award amount but will continue to count towards the overall maximum time frame.
There is an hour limit to complete a program of study in addition to any needed remedial/developmental
coursework. For example if a student has completed 30 remedial/developmental hours and is in a 60 hour associate
degree program, the hour limit is 120 attempted hours (60 x 150% = 90 + 30 = 120)
Students that were under Dual Credit at El Paso Community College must have completed at least 67% of the courses
taken with at least a 2.0 cumulative grade point average (equivalent to a “C” grade). Courses finished with a
grade of F, W, I, NC, I*, or F* are not counted as completed.
Students who do not meet the above criteria are placed on Financial Aid Suspension and are not eligible to
receive financial aid.
The Degree Evaluation is available to any student who has been determined ineligible due to a change of major or has
already been awarded a degree.
A Degree Evaluation request is available to any student who:
- Has not received an Associate’s Degree or Certificate and has exceeded the 150% length of eligibility.
- Has received an Associate’s Degree or Certificate and seeking to obtain a second degree or certificate program.
The student is required to submit a Degree Evaluation request to be considered. Request can only be submitted once
for an Associate’s Degree and/or Certificate. Students seeking a third degree are not eligible for financial aid.
Decisions are final, and students will be notified no later than ten business days.
Degree Evaluation Requirements:
- Be following the degree plan on this request.
- Complete current program within 150% length of eligibility.
- Requested major for evaluation must be reflected in the Banner student system.
- Students with a bachelor’s degree or higher will be considered for Federal Direct Loans only.
- Submit official academic transcript(s) from other colleges/universities to the Admissions Office.
- Have completed 67% of all credits attempted and calculated cum GPA of 2.0 or greater at EPCC.
Regaining Financial Aid Eligibility
Students under financial aid suspension can regain financial aid eligibility by meeting any of the following:
An appeal process is available to any student who has been determined ineligible for continued aid. This appeal is
available to students with mitigating circumstances that prevented them from maintaining Satisfactory Academic
Mitigating circumstances are defined as a significant life event beyond the students control. This event must have
occurred during the period of enrollment before the Financial Aid Suspension. It must have been resolved, allowing
the student the ability to complete coursework successfully. The mitigating circumstances below are examples of
circumstances that may be considered.
- Personal illness, injury, or accident
- Serious illness or death within the immediate family
- Transportation problems
- Divorce or separation
- Administrative error
- COVID-19 related circumstance effective March 13, 2020. Requires student typed statement
The Financial Aid Suspension Appeal is initiated by the student and needs to include appropriate documentation
describing in full detail the circumstances preventing them from maintaining Satisfactory Academic Progress.
The submission of the appeal does not guarantee automatic approval. Decisions are final, and the student will be
notified no later than ten business days.
Consideration for re-evaluations is only granted when new supporting documentation supports mitigating circumstances.
Students should be prepared to pay their registration fees in the event the appeal is not approved or approved after
the payment deadline.
Attending Classes without Receiving Title IV Aid
Students can regain financial aid eligibility without mitigating circumstances by meeting the following requirements.
- The student must enroll and complete a minimum of 6 hours.
- Successfully completed 67% of all hours attempted.
- Have a 2.0 calculated semester GPA.
- Be in good academic standing or on academic probation.
A student on Academic Suspension does not meet satisfactory progress requirements and, therefore, is not eligible for