Policy for Providing Personal Information

Personal information in Internet locator services, telephone directories, city directories, organizational manuals, etc. is available in the Library. The Library conforms to the guidelines recommended by the Federal Government's Information Infrastructure Task Force in its publication, Privacy and the National Information Infrastructure: Principles for Providing and Using Personal Information

Section III . A. Principles for Individuals Who Provide Personal Information/Awareness Principle states: (Information providers) ... should obtain, relevant information about:

1. Why the information is being collected;
2. What the information is expected to be used for;
3. What steps will be taken to protect its confidentiality, integrity and quality;
4. The consequences of providing or withholding information; and
5. Any rights of redress.

Section II. B. Notice Principle states: The Information users who collect personal information ... should provide adequate, relevant information about:

1. Why they are collecting the information;
2. What the information is expected to be used for;
3. What steps will be taken to protect its confidentiality, integrity, and quality;
4. The consequences of providing or withholding information; and
5. Any rights of redress.

Section II. B.. also states that these guidelines apply "specifically... to information designated...as public record."

• The Library also follows these guidelines as they relate to hard copy materials. The Library does not have the resources or ability to responsibly follow these guidelines as they apply to personal information. Therefore, it does not provide personal information from the materials in its collections. The Library will furnish organizational information concerning individuals, as regards business, as well as municipal, county, state and federal government addresses. Organizational address information can include: Spelling verification, job title(s), street address, telephone number, e-mail, fax, Internet URL and/or other location/status information
• However, the Library is not an address information service. Public service staff will decide, at their discretion, how much time can be expended and information can be provided for each (telephone, e-mail or fax) request. Librarians will assist patrons who are in the Library in the use of available materials and services which provide personal information. It is not the duty of Library staff to provide personal information from these materials.

The Library assumes no responsibility for the accuracy, veracity, timeliness, or completeness of personal, or any other information it provides. It is the patron’s responsibility to evaluate and utilize it as appropriate.

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Last Updated: September 2002; Rev. July 2007

Maintained by Sahyly Martinez

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URL: http:/www.epcc.edu/vvlib/policiypersonalinfo.htm

Copied with permission from L. Jastrzebski, Associate Director Public Services, UTEP Library.