When entering a requisition for office supplies, there are a few things to remember.
One of the most important things to keep in mind when entering a requisition for the vendors below is to use the correct commodity code. Large stores like Office Depot carry many items that are not traditionally considered “office supplies.” The College uses the commodity code list created by NIGP and supported by the Texas Comptroller of Public Accounts. We are required to code the items to be purchased using the correct commodity code. Food, furniture, and printing services, for example, are sold by stores like Office Depot, but they are not considered “office supplies.” Use the correct commodity code for the item(s) or service(s) you wish to purchase.
Another thing to remember is that equipment that Property Control must “asset-tag” cannot be ordered on an open purchase order. This includes, but is not limited to, computers, printers, scanners, and other similar items. For a more complete list, please see College Purchasing Procedure 4.10.04.14, Section II(A)(2). You may still order these items from the vendors below, but they must be ordered using a separate “stand-alone” requisition, not a requisition for an open purchase order.
Most of the vendors below have asked the Purchasing & Contract Management Department to encourage the College’s users to approach them whenever they (the College users) become aware of lower pricing from a competitor. As such, whenever you see a documented lower price from another local vendor or “big box” store, please feel free to ask the vendor you are working with if he or she can meet or beat the competitor’s price, noting that you may be asked for written evidence. College users are encouraged to do business with the vendor or vendors below that offer them the overall best service and price.
The “office supply” contract vendors appear below.