Request for Change Order (PDF)
This form is used to request the Purchasing & Contract Management Department to make a change to a purchase order. The form should be completely filled out, including a signature from the Budget Head and a justification for each line item to be changed. Please include as much information about the requested change(s) as possible. Note that any change that increases the original dollar value of the purchase order by more than 25% requires a requisition to be entered into Banner, and not the completion of this Request for Change Order form.
Request for Quote (PDF)
This form is used when requesting the Purchasing & Contract Management Department to obtain multiple quotes for the same type of item. Please be as specific as possible when submitting this form to the buyer.
Services Agreement (PDF)
This form is used to contract for services with an individual, where any payment issued will be made payable to an individual and not a company. Care should be taken to observe the Internal Revenue Service (IRS) rules governing the classification of an independent contractor versus an employee, which El Paso Community College must observe. Generally, the more control the College has over the individual doing the work, the higher the possibility that the person should be categorized as an employee and not a vendor. A person that needs to be categorized as an employee should be contracted through the Human Resources Department, and not through the use of this form. More information can be obtained from the IRS website here: www.irs.gov
Services Agreement Using Federal Funds (PDF)
Same as Services Agreement above. However, since federal funds will be used to pay, in whole or in part, for the services, additional requirements must be met.
Authorization for Payment of Services (PDF)
This form is used to communicate to the Accounts Payable Department that the services obtained through the use of either of the above Services Agreements have been completed to the Budget Head’s satisfaction. Please do not send this form in along with the Services Agreement. The Services Agreement comes to the Purchasing & Management Department. This form, on the other hand, should be sent to the Accounts Payable Department directly, after the services are completed satisfactorily by the vendor.