Records Management is a discipline which uses an administrative system to direct and control the creation, distribution, filing, retention, storage, and disposal of records. All of this is done in a way that is both legally and administratively sound while meeting the operational needs of EPCC and contributing to the College’s historical record.
What is a Record?
(Source: http://www.jiscinfonet.ac.uk/InfoKits/records-management)
Records are the outputs that record each and every business and administrative transaction of an institution and details about its students, members of staff and all its external contacts. They are the essential resource for its effective continuation. They also form its collective memory that must be available beyond the memory or working life of any single member of staff.
The record is the final statement about the transaction or business process which it represents. Once 'declared', it must remain unaltered across time, no matter how many times it is recalled for use. It will contain unique information and/or data and is likely to be the end result of a document and version management process. If the information or data it contains is required for further processing then this should be copied and a new document created. You must bear in mind that even when the transmission method of a record may use paper and surface mail the document is likely to have been created electronically in a PC using a word−processing package. The original may therefore be the final electronic, pre−printing−out version rather than a photocopy or second printout copy that is placed in a manual filing system. If the paper version is signed or otherwise formally authenticated then that will be considered as the 'original' in law.
The Office of the Chief Information Officer is the proponent for the EPCC Records Management Program. Direct your questions or requests for RM program assistance to the Director Records Management at 831-6321 or e-mail to Bonnie Prieto at mprieto7@epcc.edu
|
|
|
|
|