El Paso Community College’s Classified Staff Association is to assist, within the framework of the governance system, the College President in the development and formulation of policies that he/she recommends to the Board of Trustees for its consideration and adoption.
ARTICLE I - Name:
The name of the organization shall be the Classified Staff Association.
ARTICLE II - Objective/Purpose:
- To serve the interest and general welfare of its members and the college as they relate to policy issues.
- To encourage Classified Staff Employees involvement in and participation at all levels of College activities and other general college related information in order to increase Classified Staff Employees effectiveness and awareness.
- To provide a forum for communication among the Classified Staff Employees on matters of mutual interest related to policy issues.
- To participate with other organizations in the governance system process of advising the college administration regarding the formulation of policies to be recommended by the President to the Board of Trustees for consideration and adoption.
ARTICLE III – Membership:
Membership is automatically granted to all full-time and part-time classified staff employees. Each member has one vote on each issue in general meetings. No dues will be charged.
The officers of the Association shall consist of the following:
- President – District
- Secretary (Web Manager, Public Relations Liason)- District
- Treasurer - District
- Vice-President – Rio Grande Campus
- Vice President – Trans Mountain Campus
- Vice-President – Valle Verde Campus
- Vice-President – Administrative Service Center
- Vice-President – Northwest Campus
- Vice-President – Mission del Paso Campus
- Rights & Responsibilities – Rio Grande Campus (2 positions)
- Rights & Responsibilities – Transmountain Campus (2 positions)
- Rights & Responsibilities – Valle Verde Campus (2 positions)
- Rights & Responsibilities – Administrative Service Center (2 positions)
- Rights & Responsibilities – Northwest Campus (2 positions)
- Rights & Responsibilities – Mission del Paso Campus (2 positions)
The Council is composed of all elected officers.
(Note: Off-site facilities, Classified Staff Association members will be represented by the nearest campus. A campus Vice-President will be appointed President Pro-Tem by the President during his or her absence).
ARTICLE V – Elections & Vacancies:
A general meeting will be held every two years to nominate officers for election. Nominations and elections will be handled by ad-hoc committee appointed by the Council. All nominations in any form will be accepted. Elections will be conducted by secret, written ballot. Ballots will be available at all locations. The candidate with the majority votes (not a percentage) will be declared the newly elected officer. All classified staff members may vote for the district wide positions of President, the Treasurer, Secretary(Web Manager/Public Relations).
Only those eligible classified staff members who work at or who are off-site upon a particular campus/location are eligible to vote for the Vice-President for that campus/location, e.g., if your campus/location is Valle Verde, you may not vote for a Vice-President at Rio Grande or any other campus representatives.
All elected officers will assume their duties on September 1 of the fall semester following their election and will hold office for two years ending on August 31 of the second year. All officers will be limited to two consecutive terms per office. The President will be limited to a total of two consecutive terms.In the event an elected officer leaves El Paso Community College (i.e., sabbatical, medical, etc.) or is unable to finish his/her term of office, a general meeting will be held to begin proceedings to fill the vacant position with a campus election. (Exception: Should the President be unable to finish his/her term, the President Pro-Tem will assume the Presidency and an election will be held to fill the office vacated by the Vice-President.)
ARTICLE VI – Duties of Officers:
- The President of the Association will call general meetings. General meetings will be called monthly (Amend: 9/18/96.) President or President Pro-Tem will conduct the meetings.
- The President will appoint a Liaison to assist Council as needed.
- The President Pro-Tem will carry out the functions of the President in his/her absence.
- The Vice-President will serve as the liaison for their respective campus. He/she will call and advertise meetings at his/her own discretion. Campus meetings will be coordinated with the Classified Staff Association President and Council for scheduling.
- The Secretary will keep minutes of all district-wide meetings; including a record of those in attendance. He/she will provide a transcript of those minutes to all members and the Office of the College President via campus mail and/or Outlook Express and perform general office duties.
- The Treasurer will maintain and prepare financial reports for Classified Staff Association. He/she will present reports at the general meetings and at other times as requested by the President.
- Rights and Responsibilities Representatives will act as a source of information for the Classified Staff Association members.
- Elected officers will maintain a responsibility to the elected position by participating i.e. attending Council meetings, general meetings, special functions, during their term. If the Council finds that an elected officer is not meeting their responsibility Council reserves the right to remove and appoint an interim officer until elections are held.
ARTICLE VII – Committees:
When requested, the President of the Classified Staff Association will assist in the formation of committees with the approval of Council. The Association President with Council approval will appoint Ad-Hoc committees.
In addition to the general meetings provided for in Article VI, special meetings will be held when necessary. The President of the Classified Staff Association will call the meetings. A special meeting can also be called by petition signed by least twenty-five (25) members. Petition must be presented to President and Council 3 days prior to meeting.
The general meetings will be well advertised; with notices posted on bulletin boards and individual notices delivered to members through the campus mail or GroupWise at least three full working days before the meeting is scheduled.
The agenda for the general meeting will be part of the notice. Voting action will be limited to items on the posted agenda. Members present at the general meetings will discuss and vote on agenda items presented.
Attendance will be taken and voting record tabulations will be recorded as components of the general meeting minutes.
ARTICLE IX – Financial Resources and Staff Support:
Expenses incurred in the conduct of the Classified Staff Association official business will be funded by the College. Encumbrances to the Classified Staff Association’s budget and/or the utilization of other College resources will be authorized and approved in advance by the Classified Staff Association President and Council.
ARTICLE X – Dates of Issue and Expiration:
The date of issue of the above Charter is September 1, 1987. The charter will remain in effect until withdrawn, cancelled, or revised by the College President.
This Charter for the Classified Staff Association was approved and delivered to the President of the Classified Staff Association this 2nd day of November 1987.
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