To safeguard against improper disposition, NO RECORD is ever disposed without an approved retention schedule that has been approved by the Owner of the record, Users, and the Records Retention Committee. Until the retention schedule is signed and in place, all records are retained. The Records Director is only authorized to dispose of records for which the retention scheduling process has been properly followed.
Additionally, once the schedule is in place, the owner of the record(s) will be notified in advance of any records to be disposed, and be given the opportunity to place those records on hold if necessary. A record whose retention period has expired may not be destroyed if any litigation, claim, negotiation, audit, public information request, administrative review, or other action involving the record is initiated; its destruction shall not occur until the completion of the action and the resolution of all issues that arise from it.