Records Management

 Paper to Digital Records

Over the next several years the emphasis in the manner in which El Paso Community College will conduct daily business will be geared towards efficiency and productivity.  In many cases this will be performed through digitize technology for most paper – based record keeping in the college. Scanning, if done properly, and for the right reasons, can make information more accessible, and reduce the amount of physical space taken up by paper records.  Scanning can provide significant benefits if done properly and for the right reasons.  It can:

 

  • increase the security of information;
  • make it easier and quicker to access information;
  • reduce the amount of office space taken up by storing records;
  • make it easier to transmit paper records by electronic means, while still allowing you to print a hard copy.

 

Scanning can also be used as a means of duplicating and dispersing vital records.