FAQ

FAQs

Q1. What do we tell a vendor who calls about payment of an invoice?

Q2. I need a contract with a vendor to supply a service over a period of time. I do not know the exact total dollar amount so what do I do in order for a Purchase Order to be generated?

Q3. Where do you make reference to the "location to be delivered" for items ordered should the delivery location be different from the College's Distribution Center (Shipping & Receiving)?

Q4. Why do I have to "key-rec'd" Purchase Orders and what is the procedure?

Q5. Who are the approved vendors for computer purchases?

Q6. What do I do if I need to purchase something in a rush?

Q7. Where is my Purchase Order?

Q8. The Purchase Order is issued to a different vendor from the one I suggested. Why?

Q9. What to do if you do not know the dollar amount specific to the purchase being made and/or know the unit of measure?

Q10. I need to purchase several items and I don't have pricing and/or vendor information. What do I do?

Q11. Why is it necessary to obtain prior approval from Purchasing Services before talking to any vendors?

Q12. How long does it take to generate a Purchase Order once I submit a requisition?

Q13. Will Purchasing provide the originating department a paper copy of the Purchase Order when it is issued?

Q14. Where can I get a pager or a cellular phone?

Q15. What is the fiscal year-end procedure on Open Account Purchase Orders (Open P.O.'s)?

Q16. What do I do if the merchandise I receive is either the wrong item ordered or it is damaged?

Links

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Bid Award History
2008/2009

Current Bid Schedule
(FY 2009/2010)

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