In-town Travel Forms are available from the Accounts Payable Office. The form is a log of the miles traveled in the course of business. Distances to and from campuses are listed on the back of the form. Employees are reimbursed $0.505 per mile and for parking fees. A receipt must be attached to be reimbursed for fees. If total miles are less than $50, a completed In-town Travel Form may be taken, signed by the appropriate supervisor, to the campus cashier along with a valid I.D., and they will process the form.
If the In-town Travel Form amount is over $50, it must be submitted to Accounts Payable at the Administrative Service Center. They will process the form and reimbursement will be made to the employee’s checking account of record. Reimbursements for in-town travel should be submitted the 1st day of the month for the previous month’s travel.
If an employee is scheduling a trip out of the city, he/she needs to make arrangements with his/her departmental travel representative. They will help schedule flights. Arrangements must be made with hotels. An employee must register for conferences and request a per diem on the Travel Request Form which is available from the travel representative. The Travel Request must be submitted, approved and signed by the supervisor, department head and vice president. This form must be received by Accounts Payable fifteen days prior to the day of travel. Per diem is currently $30 per day; $15 per half-day. THE EMPLOYEE MUST KEEP ALL TRAVEL RECEIPTS.
A Travel Expenditure Report Form must be submitted with receipts to Accounts Payable within six working days of return. Travel Expenditure Report Forms are available from Accounts Payable. See College Procedure 4.10.05.14 for more information.