Employee Relations
Employee Handbook

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 Special Events

Event Calendars and Scheduling

The Special Events Coordinator is a unit of the Marketing and Community Relations Department located at the Administrative Service Center. This position is responsible for maintaining and updating information for public dissemination by means of the College District’s Internal and External Master Calendars seen on the College website. The Master Calendar for the College District reflects all activities, events, special occasions, special and distinguished visitors to the District, official College sponsored activities, auditing and accrediting visits, specialized training functions, media events and any other activities relating to the District as a whole. Information for both of these calendars may be provided to the Special Events Coordinator by telephone, email, campus mail, fax or mail.


Contact the Special Events Coordinator to make arrangements for special College events to include forms, room reservations, seating arrangements and placement, media needs, catering and set-up, scheduling speakers and any other event needs. Assistance can be provided in the coordination of activities for community events. Information regarding discounts available from local businesses is also available.


Scheduling the President and/or Board of Trustees for Special Events

The President’s Office should be contacted as soon as possible if an employee would like the President and/or Board of Trustee member(s) to attend or speak at a function. The President’s Office should also be contacted when dignitaries (e.g., city council members, the Mayor, or UTEP president) will be present.


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