Employee Relations
Employee Handbook

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 Sick Leave Pool

This program provides for the alleviation of the hardship to an employee if a catastrophic illness or injury forces the employee to exhaust all leave time earned and lose all compensation, including paid compensation benefits from the College. Employees eligible to accrue sick leave may apply to use sick leave from the Sick Leave Pool subject to the provisions outlined in the Sick Leave Pool Plan Document.


The following terms apply to the Sick Leave Pool:


  • A catastrophic illness or injury is a severe condition or combination of conditions affecting the mental or physical health of the employee or the employee's immediate family that requires the services of a licensed practitioner for a prolonged period of time. It forces the employee to exhaust all leave time earned by that employee and to lose compensation, including paid compensation benefits from the College for the employee.
  • Licensed practitioner means a practitioner, as defined in the Texas Insurance Code, who is practicing within the scope of his/her license.
  • Immediate family is defined as those individuals related by kinship, adoption, marriage or foster children (who are so certified by the Texas Department of Human Services) who are living in the same household or, if not in the same household, are totally dependent upon the employee for personal care or services on a continuing basis.
  • The Pool Administrator is the President of the College.

Eligibility

An employee may apply only once for each catastrophic illness or injury unless the maximum of 90 days was not received. An employee does not have to contribute to the Pool in order to use leave from the Pool and no payback is required by employees granted Pool sick leave.


Contribution of Time

To contribute time to the Sick Leave Pool, an employee must submit a transfer form to the Employee Relations Department. An employee may transfer to the Pool, in eight-hour increments, not less than one day or more than three days per fiscal year. Employees may not designate a specific person to receive their contribution.


Withdrawal of Time from the Pool

An employee is eligible to withdraw sick leave from the Pool if the Pool Administrator finds that the employee has exhausted all accrued paid leave including paid compensation benefits, because of a catastrophic illness or injury or because of a previous donation of sick leave to the Pool. The maximum amount of sick leave an eligible employee may receive from the Pool is the lesser of one-third of the total amount of time in the Pool or 90 days. Applications to use Pool leave are processed on a first-come, first-serve basis. Additional information and application forms are available through the Employee Benefits Office and online at the Employee Relations website.


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