Employee Relations
Employee Handbook

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 Sales of Goods and Materials on Campus

Authorization is necessary for the sale of goods or materials on campus. The sponsor of the group must fill out an Application for Fund Raising Approval Form and submit it to the appropriate senior cabinet officer for review and approval.


The form is then submitted by the Vice President to the Comptroller at least 15 working days before the sale, including printing request, purchase requisition and a list of complimentary ticket or article recipients.


If neither tickets nor consignment sales are involved, the group may begin the sale when notified by the cabinet officer. The form will be sent to the Comptroller.


All deposits of proceeds from sales will be made through one of the district cashiers. A copy of the deposit slip will be given to the sponsor of the activity. All unsold tickets or articles will be returned to the vendor.


The sponsor of the sale will also submit a Fund-raising Report within fifteen working days after the end of the sponsored activity. A copy of the deposit slip must be attached to the report.


For more information and specific requirements see College Procedure 4.08.00.14.


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