Employee Relations
Employee Handbook





Curriculum Development

The Curriculum Office provides services/assistance in the curriculum process (new program proposals or curriculum change proposals); in instructional materials development for new or existing courses; in development, analysis and/or revision of course syllabi; in provision of workshops for staff and community or instructional development; and in translation services (Spanish/English or English/Spanish). For more information, contact the Curriculum Office at the Valle Verde Campus.

Distance Education

The following instructional activities are offered through the Distance Education department:

  • Internet/Online Courses
  • The college offers numerous courses via the Internet and also offers classes through:


    • Hybrid courses - which reduce face-to-face classroom meeting times and offer more flexibility
    • Enhanced courses -  students meet on campus as scheduled for their class lecture and will submit some of their assignments online as determined by the instructor
    • VCT (Virtual College of Texas) - VCT students may apply for enrollment at their local College to take credit and non-credit Distance Education courses from other Community Colleges in Texas


  • Video Conferencing
  • Six high tech video conferencing rooms are available in the College District. Our video conferencing rooms offer advantages such as less travel since you can attend classes closer to your home or business, live classes are offered in multiple locations using two-way audio/video technology as well as classes that are offered simultaneously and interactively so you can see and speak to the instructor and the other students.


For additional information regarding these and other instructional services please contact the Distance Education department at 915-831-3111.



The EPCC TV produces mediated instructional and other educational materials, offers consultation regarding selection and use of mediated materials, and provides electronic distribution of video and audio materials. From offices at the Administrative Services Center, room A401, the EPCC TV extends these services to faculty members and other District employees at every location where College programs operate.

The EPCC TV specializes in custom-made teaching materials. Based upon the instructor's specifications, the staff produces original materials that improve the effectiveness of instruction in both classroom and self-paced settings. Formats include transparencies for overhead projection, graphics for reproduction on paper, photographic prints and transparencies, audio tapes, and video programs.


Time required and costs charged for these productions depend upon the complexity of the project as well as the availability of production personnel, equipment and supplies. As a general rule, instructional requests take precedence over non-instructional requests. Ordinarily the cost of production materials consumed and any special expenses are charged to the requester's departmental budget.


The EPCC TV also operates several electronic distribution systems. One of these is the Instructional Television Fixed Signal transmission system, through which television programs can be sent from the Valle Verde studio facilities or from prerecorded tapes to many learning sites across the county. This makes it possible for an instructor to teach at several locations simultaneously, with students at remote sites interacting by telephone with the teacher in the studio. Another system is the satellite teleconference down-link, allowing audiences in El Paso to watch and participate in live teleconferences that originate in other cities. The CIT also broadcasts instructional and informative television programming via EPCC-TV several hours every day on El Paso cable channel 14. The EPCC TV produces at its Administrative Services Center facilities a number of programs each week that are broadcast to El Paso viewers.

Please contact the EPCC TV at the ASC A401, 831-6560.



The purpose of the Faculty Development Office is to provide a comprehensive program of activities for faculty. This programming is geared towards both professional and personal development with the intent of helping faculty become better prepared to serve their students, the College and the community. The Faculty Development office is committed to creating, supporting and sustaining multiple programs that:

  • Enhance teaching effectiveness
  • Foster organizational development that supports the College's mission and vision
  • Provide needs-based programs and activities
  • Promote diverse activities for professional and personal growth
  • Acquaint and orient faculty with College resources and services
  • Develop and maintain collegiality among all College employees


In addition to coordinating Faculty Development Week which provides a full week of diverse, engaging and multi-disciplinary workshops and presentations before the spring and fall semesters the Faculty Development office is also responsible for coordinating and developing a variety of other programs and activities, including:


Faculty Recognition

  • Adjunct Faculty Achievement Award

Annually three deserving adjunct instructors are chosen for the Adjunct Faculty Achievement Award. Recipients receive $500 and the opportunity to participate in the Annual Southwest Seminar for Great Teaching.

  • EPCC Faculty Achievement Award

The Faculty Development office annually awards three outstanding tenured or tenure-track faculty members with four years of consecutive teaching this award. Recipients receive $500 and the opportunity to participate in the Annual Southwest Seminar for Great Teaching.

  • Piper Professor Candidates

Annually, full-time tenure or tenure-track faculty are nominated by their divisions as Piper Professor Candidates. Then, one full-time faculty member is selected by the Faculty Professional Development Committee. This recipient's packed is submitted to the Piper Foundation to compete for the statewide awards. The candidate also receives $500 and a trip to the Southwest Seminar for Great Teaching.


Timelines and information on these awards are available through the Faculty Development office and website. All nominees submit packets that are evaluated by the Faculty Professional Development Committee with a recommendation made to the Vice-President of Instruction and the President. All nominees and winners are honored at the Annual Recognition Dinner.

Recognition Dinner

This annual dinner is held in late spring to honor faculty/staff award recipients.

Faculty Development Newsletter

The Faculty Development Newsletter is published monthly through the Faculty Development Office in order to showcase faculty development opportunities, conferences, faculty-related activities, teaching best practices, and other important information.

Faculty Development Workshops

Whether it is during the Faculty Development Week sessions prior to the spring and fall semesters or throughout the year as an ongoing workshop, faculty can request to give a presentation or bring outside presenters to deliver workshops on a variety of topics that enhance faculty effectiveness in a variety of areas. The workshops come from multiple areas and usually fall into the following categories:

  • Developmental education and retention strategies
  • Improving career counseling/job placement assistance
  • Addressing the needs of special populations
  • Staying current in an academic or technical field, including participation in business and industry partnerships
  • Integrating academic and technical curricula
  • Overcoming cultural bias
  • Improving teaching performance, including use of active learning strategies
  • Using technology instruction
  • Complying with the policies and mission of the College
  • Providing technical support for the development of courseware and technology based instructional materials
  • Professional development wellness program


Forms/timelines pertaining to these workshops are available through the Faculty Development office and through email, which helps coordinate, promote and schedule this important programming.


Faculty Retreat

The Faculty Retreat provides an opportunity for faculty, administrators and staff to participate in an activity which fosters intellectual sharing, creative dialogue, collegiality, and renewal. Usually, 80-100 faculty and administrators participate in this annual event. Lodging is paid for by the College. Selection criteria are based on 1) a cross-division representation; 2) number of retreats previously attended; and 3) number of years of service. Preference is given to full-time faculty, but significant numbers of part-time faculty often attend.

Guest Lecture Series

The purpose of this activity is to expose students, faculty, staff, and administrators to guest speakers. This program is available to all full-time faculty. Those interested in having a guest lecturer appear on campus should submit a request in writing through their Instructional Dean to the Faculty Development Office. The request should contain the following information: name/address/phone number of the lecturer, topic of lecture, background information on lecturer, proposed audience (i.e. students, faculty, staff, etc.), proposed audience number, projected cost, and the benefit to the college and community. The Faculty Professional Development Committee will review requests and recommend approval/denial of the request. The office of Faculty Development can assist in arranging travel, honoraria, etc. for approved guest lecturers.

Mini-Grant Program (See College Procedure

A Mini-Grant is defined as a professional development project that meets one of the following criteria:

  • Promotes the educational/professional development of the employee which supports the instructional mission of the El Paso County Community College District.
  • Promotes the development/implementation of new teaching techniques.
  • Addresses educational problems or issues faced by the College District employees, students, or the greater community.

The Faculty Professional Development Committee has established the following guidelines for mini-grants, in addition to the College procedure:

  • Mini-grants should not be used for travel to conferences.
  • Mini-grants should not be used to purchase hardware (i.e. computers).
  • Part-time faculty can be part of a mini-grant that is authored by a qualified faculty member or administrator.
  • Group projects are acceptable.
  • The amount of money requested should be under $2,500. The maximum amount of $2,500 will be approved only if the request is well-justified. For more information, see the Mini-Grant Procedure.

New Faculty Orientation

The Faculty Development Office, in cooperation with the Instructional Deans and Vice-President of Instruction, coordinates orientation for new faculty throughout the district.

Professional Development Activity

The Office of Faculty Development is available to assist faculty who wish to pursue professional development activities. Professional Development Leaves include the following short and/or long term activities: externships, internships, exchanges, and educational leaves. Timelines for these leaves are distributed at the beginning of each academic year and are available through the Faculty Development Office. Opportunities for professional development activities are announced via memoranda to faculty/administrators and in the monthly Faculty Development Newsletter. In all of the above areas, the Office of Faculty Development is available to assist in the preparation of the proposal/activity.

Southwest Seminar for Great Teaching

The Southwest Seminar for Great Teaching provides an opportunity for EPCC faculty to network in an informal setting with faculty from the Southwest to discuss teaching and instructional issues. The format encourages faculty to learn from the experiences of their peers. The Seminar is open to all faculty and is held each fall over a two-three day period. However, full-time faculty are given preference if space is limited. Faculty register for the seminar through their Instructional Dean.

Spanish Immersion Program

The Spanish Immersion Program provides an opportunity for faculty, staff, and administrators to improve their ability to communicate in Spanish by attending a one week long session in Costa Rica. Interested applicants may contact the Faculty Development Office.

Wellness Program

The EPCC wellness program provides opportunity for faculty and staff to learn more about wellness issues via wellness dinners and workshops. The Faculty Development Wellness Coordinator is responsible for arranging the dinners and workshops. Interested faculty and staff are invited to submit proposals for workshops and to suggest topics for future sessions.

Forum Theater

The Forum Theater, located at the Transmountain Campus, is dedicated for use for college-sponsored events, student activities, and community functions.

Information Technology

To assist you with your computing efforts, the College has designated the Information Technology Division to be responsible for computing, communications, and other information technologies. IT is located at the Administrative Service Center, 9050 Viscount.


The Instructional Service Centers (ISCs) are a major source of support to all full-time and part-time faculty. The ISCs offer duplicating, typing, word processing, message center and fax services, mail distribution and distribution of supplies. There is an ISC located at each campus.

Procedure for Work Request

  • A Reproduction Work Request (job ticket) must be filled out by the person requesting services from the ISC. This form should accompany all job requests.
  • Copies and supplies will be billed to your discipline account.
  • The Reproduction Work Request must include the following information:
  • Account number and campus (work requests submitted to the ISC without this number will not be completed.)
  • Campus
  • Discipline/Department
  • Date materials are needed
  • Requestor's name
  • Required date
  • Number of copies needed
  • Number of originals submitted for duplicating
  • Total impressions (number of copies x number of originals)
  • Service being requested (duplicating, typing, word processing, collate, staple, letter/legal size paper, etc.)
  • Special instructions for the ISC staff to follow when completing your job, i.e., color paper, cut, fold, etc.
  • When picking up jobs completed from the ISC, the requestor or assigned work study will sign the job ticket acknowledging receipt of materials. The pink copy of the Reproduction Work Request should be kept by the requestor; the white and yellow are left in the ISC.


  • Duplicating Services
  • This service is provided to all faculty and staff as part of instructional support. There is a 24-hour turn-around-time period required on all duplicating at a cost of 3 cents per copy. Discipline accounts will be billed at the end of each month on the basis of the number of copies produced. Rush jobs will be done provided that it is a request of 20 single copies or less.

    A reproduction ticket should be filled out by the person requesting the service. (See section on Reproduction Work Request)


    This service is provided to faculty members on a first-come, first-served basis. There is a 4-working day turn-around-time required on all typing requests. Materials submitted to the ISC for typing must be legible. If the materials are illegible, the ISC Supervisor has the option to refuse the job(s).

    There is no limit to the number of typed pages that can be requested; however, if additional time is required by the ISC to complete a large typing job, the ISC Supervisor will contact the requestor and inform him/her. There is no charge for typing services. Typing priorities are as follows:

    • Exams
    • Instructional materials
    • Course development materials

    A reproduction ticket should be filled out by the faculty member requesting the service. (See Reproduction Work Request section).

    Word Processing

    This service is provided to faculty members on a first-come, first-served basis. There is a 4- working day turn-around-time required on all word processing jobs. Materials submitted to the ISCs for word processing must be legible. If the materials are illegible, the ISC Supervisor has the option to refuse the job(s). There is no limit to the number of pages that can be requested, however, if additional time is required by the ISC to complete a large job, the ISC Supervisor will contact the requestor and inform him/her. There is no charge for word processing services.

    Special projects should be negotiated with the ISC Supervisor. A Word Processing Work Request Form must accompany every word processing request. The Word Processing Work Request must include the disc# and the file name given to that document if it was previously submitted to the ISC to be put on the disc. Rush and personal jobs will not be done in the ISCs.

  • Message Center
  • The ISC at each campus serves as a message center for full-time and part-time faculty members.

    Part-time faculty members should refer students to the message center phone numbers to leave a message. The ISC will take the message and place it in the mailbox/mail folder.

  • Mail Services
  • The ISC at each campus is a receiving point for all in-coming mail. The mail is delivered to the ISCs twice a day and the ISC staff is responsible for the distribution of the mail.

    Mailboxes are issued to full-time faculty. Part-time faculty will be issued a mail folder or mailbox (depending on availability). It is the responsibility of the faculty member to fill out a Mailbox Request Form as soon as possible at the beginning of each semester.

    Mail that is not picked up for a period of one month will be forwarded to the appropriate Dean.

  • Test Security
  • All test materials must be submitted to the ISC by the faculty member/Testing Center personnel in a sealed manila envelope unless confidentiality is not a concern. Those exams submitted in a manila envelope will not be completed by the ISC work-studies. All test materials that are brought in for reproduction in a manila envelope will be secured in a locked filing cabinet, with a Test Security Label affixed to the envelope flap. If the Test Security Label appears to have been tampered with, the ISC Supervisor should be notified immediately.

    All imperfect copies of exams will be destroyed by the ISC staff member completing the test. Test materials not delivered to the ISC in a manila envelope will be treated like any other course material and will be stored in an unlocked cabinet.

  • Supplies
  • Supplies such as duplicating paper, letterhead paper, envelopes, and discs (sold in boxes of 10 only) may be obtained at the ISCs by submitting a Supply Request Form. Your discipline account number will be charged for these supplies. There is a three working-day turn-around time on supplies requested. Once the supplies are delivered to the requestor/department, the person receiving the supplies signs the Supply Request Form acknowledging receipt of the supplies. The pink copy stays with the requestor, and the white and yellow copies are returned to the respective ISC.

  • Fax Services
  • There is a fax machine located at each of the ISCs. This service is provided to College personnel and can be used for local or long distance transmittals. Any questions regarding cost on long distance transmittals should be directed to the Telecommunications Dept. When a fax transmittal is received in the ISC, one (1) phone call will be made to inform the receiver of the transmittal. If, after the phone call, the fax transmittal is not picked up, it will be placed in the receiver's mailbox/mail folder.

  • Off-Campus Faculty
  • Faculty teaching off campus should request a mailbox folder at the closest campus ISC. Fort Bliss faculty should contact the Coordinator, Ft. Bliss Education Programs, for a mailbox at Fort Bliss.



The Rio Grande, Transmountain, Valle Verde, Northwest and Mission del Paso campuses all have libraries (LRCs). The District Technical Services department, which orders, receives, processes, and catalogs books and materials are located at Valle Verde.


El Paso Community College's collection is distributed among the campus libraries. Each campus library provides books, materials, and computers to support course work offered at its campus. Each campus library also maintains a collection of curriculum related periodicals, both current and back files. EPCC Libraries have access to over 60 online databases, accessible for use from both on and off campus, many of which provide full-text periodical articles from over 5,000 periodicals. Some libraries maintain a vertical file of current local information.

Computer Catalog

Access to the collection at each library is provided by the On-Line Public Access Catalog (OPAC). These catalogs give author, title, and subject access to materials not only in the College libraries but also links to the University of Texas at El Paso Library collection.

Services and Guidelines

  • Library Instruction - Librarians will provide library instruction and special presentations for classes. Please contact your campus library for scheduling of library instruction.
  • Bibliographies - Librarians will prepare book lists, bibliographies, and library assignments for faculty to use in classes.
  • Search Guides - Librarians can create special guides to help your students plan search strategies.
  • Reserve Collections - These are maintained at each library. Please contact the Public Service Supervisor at your campus for the Reserve Guidelines and to place materials on reserve for your classes. Placing a copy of your textbook on reserve is a wonderful way of assuring that your students have access to the textbook.
  • Resource Sharing (Interlibrary Loan) - Materials unavailable locally may be ordered through Interlibrary Loan. Forms for requesting this service are available at each campus. 
  • Check out Privileges - All faculty are eligible to check out materials with their current validated EPCC Ids. Your EPCC I.D. card is your library card.
  • TexShare - The TexShare program permits EPCC faculty and staff to check out materials from the UTEP library and from other participating Texas libraries. In order to use this program, you must obtain a TexShare card at an EPCC library Circulation Desk before going to the participating TexShare library of your choice. There, you must present your current validated EPCC I.D. card plus your TexShare Card and you will be granted free borrowing privileges at that library. The lending TexShare library's policies and procedures apply to the privileges granted. For example, at the UTEP Library's Circulation Desk, you will be asked to complete the appropriate paperwork. You will be issued a FREE community user library card that is valid for that academic year.  
  • Materials unavailable locally may be ordered through Interlibrary Loan. Forms for requesting this service are available at each LRC.

Community Borrowers

Persons who are not students or employees of the College may request user privileges and check-out two (2) books at a time after completing an application form and getting a Community Users card. Community User Cards are free and issued at all EPCC Libraries.

How You Can Help the Libraries

  • Check Before Bringing in an Entire Class
  • Because some of the libraries are extremely crowded, advance scheduling of class visits to the library is important, even if the class will be working independently.

  • Check Before Assigning Library Work
  • Please check to see if the library at the campus where you teach has the material you want your students to use before you make the assignment. The librarians will be glad to tell you what materials are available and to suggest alternative assignments.

  • Help Select Materials
  • The librarians have no way of knowing all your favorite materials. Please check with the librarians about materials to be used by your students. The librarians will send reviews, ads, evaluations, and notices about new materials to you. Faculty and librarians need to work together to establish priorities for collection development.

  • Donate Materials
  • Donations of materials may be made at any library. The library reserves the right to choose what to keep, process and catalog.

Library Information

For more information, you can call library information at one of the following numbers:

  • Mission del Paso Library 831-7040
  • Northwest Library 831-8840
  • Rio Grande Library 831-4019
  • Transmountain Library 831-5092
  • Valle Verde Library 831-2645

Media Services Center (MSC)

The MSC Department mission is to support the teaching/learning activities of the faculty and staff of the College with audio/visual equipment, services and materials.

Equipment Distribution

The MSC will deliver and retrieve the following audio-visual equipment when a written request is submitted 24 hours in advance:

  • Video Camera
  • Audio Cassette Player/Recorder
  • Portable Screen
  • Public Address System
  • Microphone with Stand
  • Multi-media cart

Materials available from the department include tapes and other audio visual materials.

Minor Production - The following items are prepared by the department:

  • Transparencies
  • Laminations
  • Audio and video tape duplication to CD/DVD

Technology Resource Center (TRC)

The Faculty Resource Center provides services and resources to assist faculty and staff in becoming more effective and creative employees. Individual instruction and assistance is available. The Technology Resource Center is located only on the Valle Verde Campus (C201) but is available to faculty from any campus. This comfortable place to work is open from 8:00 a.m. to 5:00 p.m., Monday thru Friday and arrangements can be made to use the facilities on weekends or evenings. Up-to-date equipment, hi-speed printers, scanners (including a deluxe slide scanner), and other peripherals make it easy to complete a project. It also has a fax machine, typewriter, and phones.


Workshops are offered throughout the district during each semester on a wide variety of topics. All of the workshops are free to faculty and staff although reservations are highly encouraged. Special arrangements can be made to bring a workshop to your campus. Workshop topics include:


  • Internet Workshops, including Banner for Grade Input
  • Microsoft Office (Excel, PowerPoint, and Word)
  • Web Page building
  • Outlook

Webinars are routinely offered from a variety of sources and offered throughout the district. Most are archived and available for viewing at a convenient time. If a topic is appropriate to your class, arrangements can be made for the class to attend.


Testing Services at El Paso Community College provides comprehensive testing services to College faculty and students, as well as to individuals and agencies within the community. The Director of Testing is available for consultation on all test related issues at EPCC.

Instructor Testing Services

Instructor testing services are available at the Valle Verde, Rio Grande, Transmountain, Northwest, and Mission del Paso campuses.

This area provides make-up and re-testing services for credit courses. TV courses and self-paced modular exams may also be administered here. Regularly scheduled classroom exams for entire classes will not be administered in the Testing Centers.

Guidelines for Make-up or Re-test Services

Complete a "Directions for Test Administration" form (available at the Testing Centers) for each exam deposited with the Test Center. The Test Record Form asks for information which will help the Testing Center properly administer the test. This includes:

  • the instructor's name and academic department
  • telephone numbers (office and emergency number)
  • course number and name
  • title of test (to distinguish one test from another by such information as Unit 1 or Exam B)
  • the names of students who will be coming in to take the test
  • deadline date
  • materials authorized during testing (i.e. calculator, scratch paper, etc.)
  • any special instructions (i.e. allowing a student to test more than once per test, should student answer on scantron forms or the test, etc.)
  • time limit allowed to take the test
  • include sufficient copies of each exam to be administered. Each copy should be numbered consecutively and labeled with the instructor's name, course number/title, and test title in the upper right hand corner.
  • only exams requiring written responses will be administered.
  • the Testing Center will provide scratch paper and machine scored answer sheets (scantrons) when needed.
  • no tests will be administered after the deadline date unless the instructor or his/her authorized authority has extended the date.
  • machine scoring is available, at the instructor's request, for all exams that can be answered on scantron forms. Test Center staff will not grade or score tests requiring written responses.
  • Testing Center staff will maintain a log of all students tested. No more than 5 students per class will be administered a test at the same time.
  • faculty (or their designated representative) are responsible for depositing and collecting their test materials from the Testing Centers. For test security purposes, tests will not be mailed or sent through College distribution channels. If mail return is specifically requested, the Testing Center is not responsible for any lost test materials or materials arriving late.

These procedures/guidelines have been set to protect the security and integrity of tests. Problems which arise regarding suspected cheating, use of unauthorized materials, lost or damaged tests will be recorded on a Test Irregularity Form and reported to the appropriate instructor. Action taken with a student will be at the discretion of the instructor.

Information for Instructors to Communicate to Students

Testing Center

  • Current hours of operation are published at the beginning of each semester. Students should plan their time accordingly to allow sufficient time to arrive, receive and take the test. Encourage students not to wait until the deadline date to test. When many do this, it increases the possibility that a student will be unable to take a test if seats are not available when the student comes in.
  • No tests will be administered 30 minutes prior to the published closing time and all exams will be collected 15 minutes prior to closing time.
  • Students who do not present a photo identification will not be tested. A student may bring a note from the instructor as interim identification; however the note will be retained by the Testing Center and returned with the exam to the instructor.
  • Students will be asked to complete a test administration request form and should know their instructor's name, course number and name of the test they are to take. Students who are not prepared with this information hinder themselves (they may not be able to test) and cause delays for other students who must wait in line while the student tries to remember what test to take (or try to describe the instructor to the testing staff!).
  • Students should bring their own pens and sharpened pencils. Children are not allowed in the testing room and may not be left unattended in any other testing center area while the student tests

Scantron Forms and Scantron Machines

Faculty can pick up scantron forms for their classroom tests at each campus Testing Center. To ensure that we maintain adequate supplies available throughout the semester, we limit the quantity issued to 200 at a time. Since scantron forms cost 6 - 10 cents each depending on the type of form, we need all faculty members' help in keeping costs down. Please inform your students that you will provide the scantrons they need for each test you administer in the classroom. Scantrons are not available for students to purchase at the bookstore (as UTEP does) and frequently students will come to the Testing Center or bookstore wanting to purchase their own scantrons.

Scanning machines are available at all campuses for the convenience of faculty who use scantrons for their classroom exams. Testing Center staff can provide instruction on using the scanners to obtain test item analysis. Item analysis forms are available at the Testing Centers.

Tutoring Services

Computer Assisted Instruction provides supplemental course work and tutorial assistance. Students may receive help in the language arts, ESL, mathematics, and reading. All of the CAI courses are free to any student enrolled at El Paso Community College. For further information, contact any CAI Program staff member.

Tutoring is available in basic skills areas, including ESL, for students who need assistance with a course for which they are enrolled. Students may "walk-in" or be referred by a faculty member. Faculty referring students should submit a specific statement as to the materials or skills the student is to master and communicate directly with the instructional personnel who will be working with the student as to learning objectives.

Writing Centers are available on all campuses. Students may be referred for assistance with any writing assignment.