BYLAWS OF THE FACULTY ASSOCIATION
EL PASO COMMUNITY COLLEGE
We the Faculty of the El Paso Community College hereby establish a Faculty Association for the purpose of participating in the governance of the institution.
ARTICLE I. THE FACULTY ASSOCIATION
The Faculty Association, subject to the laws of the State of Texas and the policies of the Board of Trustees of the El Paso Community College District, shall have the responsibility of participating in the creation, development, and implementation of all college policies and procedures.
Section 1. The Faculty Association shall consist of all non-administrative full-time and part-time instructors, counselors, and librarians having employment with the college. The Association shall meet and conduct business as a committee of the whole.
Section 2. All Faculty Association members shall have one vote and be eligible to vote in:
a. elections of officers of the Faculty Association;
b. referenda; and
c. Faculty Association meetings.
Note: Faculty Association members may confer their vote via proxy in a written authorization granting such power to another voting member of the Association. Part-time faculty members hold Association membership only in academic terms of college employment, and they may vote or present their proxy, or represent by proxy in such academic terms only.
Section 3. Officers of the Faculty Association, who shall also constitute the Executive Committee of the Faculty Association, shall consist of:
a. a President, who shall preside at Association and Executive Committee meetings, and serve as a spokesperson for the Association, as well as sit on the college councils, committees, and task forces. The President or a representative designated by the President will also attend all of the Board of
b. two Vice Presidents, one each from the full-time faculty and part-time faculty. The Vice President from the full-time faculty will serve in the absence of the President. The Vice President from the full-time faculty will be the only Association officer to ascend to the presidency in the event that the elected President is removed from office or is in any circumstance rendered unable to complete the prescribed elected term of office; and
c. one Secretary, who shall keep the minutes of all Association meetings and maintain current lists of Association members.
d. Elected officers of the Faculty Association may be alleviated of their responsibilities and/or removed from office under the following circumstances:
1. By self-initiated resignation,
2. By a vote of the Faculty Association for cause, misfeasance, malfeasance, or nonfeasance, by a vote of fifty percent plus one of full-time Faculty Association members acting as a committee of the whole in a regularly convened assembly, as specified in Article I, Section 6 (a and b), or as specified in Article I, Section 5.
Section 4. Elections of officers of the Faculty Association shall follow the schedule and procedures detailed below:
a. The four elected officers of the Faculty Association shall be chosen by secret ballot. The full-time faculty will nominate and vote for offices of President, Full-time Vice President, and Secretary. The Part-time faculty will nominate and vote for offices of President, Part-time Vice President and Secretary.
b. Prior to the second Monday in March, the President shall appoint an Ad Hoc Nominations Committee which will prepare and publish election materials and deadlines for election of those standing for office,
c. nominations for positions may be made by any Association member as long as the name and signature of the nominator is submitted to the Ad Hoc Nomination Committee by its ballot preparation deadline;
d. all elections will be decided by a majority of the total vote cast for a particular position. Elections in which no candidate receives an absolute majority of the total will have a run-off election to be held within one week of the initial election for that position, and
e. all balloting shall occur during a continuous seven day voting process.
Section 5. All terms of office shall begin with the first contract day of each academic year. Terms shall end on the day prior to the first contract day of each academic year. Any Faculty Association officer who misses three successive regular meetings of the Faculty Association will be considered to have vacated that position, with the exception of the President, who shall be replaced by the Vice President of the full-time faculty. A vacancy in the Office of Secretary will be filled by a temporary appointment by the President. Vacancies in the office of either Vice President will necessitate an election following the procedure detailed in Article I, Section 4.
Section 6. There shall be at least one Faculty Association meeting per month in the regular academic year, August through April.
Section 7. Additional Faculty Association meetings may be called by
a. the President of the Faculty Association on his or her own initiative or at the request of the President of the college, or
b. the Faculty Association on its own, or on pre-approval of the Association, meeting as a committee of the whole, or on a written petition of thirty (30) members of the Faculty Association.
Section 8. Recognized parliamentary procedure shall govern the conduct of Faculty Association meetings. Questions regarding the parliamentary procedure shall be referred to and decided by a Faculty Association member or members acting in the capacity of parliamentarian and designated as such by the President for that specific meeting. Roberts= Rules of Order will be the standard compendium consulted for general guidelines governing procedures of the Faculty Association.
Section 9. Faculty Association voting shall consist of a show of hands, unless an Association member requests a secret written ballot or a roll call vote and said request is approved by a majority of the Association members present.
Section 10. The President of the Faculty Association shall provide a written summary report of the actions taken by the Faculty Association following all regularly scheduled meetings and special meetings, and all Executive Committee meetings. These reports should be issued within one week following the meeting upon which they are reporting. An oral summary of Executive Committee and special meetings may substitute when such meetings take place within five working days of a regularly scheduled Faculty Association meeting.
Section 11. Ratification of, amendments to, changes or alterations of Bylaws of the Faculty Association:
a. Ratification of Bylaws, amendments to, or changes or alterations to said document will be submitted to the Faculty Association for consideration thirty days prior to a vote of the Association for adoption. The Association, acting as a committee of the whole, shall vote on ratification of, amendments to, changes or alterations of Bylaws on the meeting of the Association in the monthly meeting following the submission of said ratification, amendment, change or alteration, and as specified in Article 1, Section 6 of the Bylaws detailing Association meetings.
ARTICLE II. THE FACULTY SENATE
To facilitate the exercise of the responsibilities outlined in Article I above, the powers of the Faculty Association are hereby delegated to a representative body to be called the Faculty Senate. This delegation of authority is subject to revision by the Faculty Association.
Section 1. The Faculty Senate shall consist of the following:
a. the Executive Committee of the Faculty Senate, serving a two-year term, composed of the Officers of the Faculty Association as outlined in Article 1, Section 3,
b. two delegates (full time faculty), serving a two-year term from each of the instructional divisions,
c. one delegate each from the counselors and from the librarians, each serving a two-year term,
d. one delegate (full time faculty), serving a two-year term from each of the present five campus facilities, and
e. one delegate (part time faculty), serving from each of the present five campus facilities for a term of two-years, but not in excess of their actual term of college employment, a representative not continued in college employment will necessitate an appointment by the part time faculty Vice President of a part time faculty member to fill the unexpired term and serving at the campus of the departing representative.
Section 2. Election of the members of the Faculty Senate shall follow the schedule and procedure detailed below:
a. the representative Senate nominees shall be chosen at a meeting of their respective constituents. Nominations or elections may occur from the floor, no later than the second Monday in April of each academic year for those standing for election,
b. the at-large campus representatives, both full and part time, shall be chosen by secret ballot by the respective Association members of each campus, for those standing for election;
c. prior to the second Monday in March, the President shall appoint an Ad Hoc Nominations Committee which will prepare and publish election materials and deadlines for election of those standing for election;
d. Nominations for positions other than instructional and representative group may be made by an Association member as long as a Nomination Form showing the printed name and signature of the nominator is submitted to the Ad Hoc Nomination committee by its ballot preparation deadline;
e. all the elections will be decided by a majority of the total vote cast for a particular position. Elections in which no candidate receives an absolute majority of the total vote cast will have a run-off election to be held within one week of the initial election for that position; and
f. all balloting shall occur during a continuous seven day voting process.
Section 3. All terms of office shall begin with the first contract day of each academic year.
Terms shall end on the day prior to the first contract day of each academic year. Any Faculty Association officer or Faculty Senate delegate who misses three (3) successive regular meetings of the Faculty Senate will be considered to have vacated that position. With the exception of the President, who shall be replaced by the Vice President from the full time faculty, vacancies in any elected Executive Committee position will be filled, in the instance of the Office of Secretary, by a temporary appointment by the President. Vacancies in the Office of Vice President shall necessitate an election following the procedure detailed in Article 1, Section 4. Vacancies in any Faculty Senate delegate position will be filled from the appropriate constituency group upon recommendation of the Executive Committee and approval of the members of the Faculty Senate.
Section 4. There shall be at least one meeting of the Faculty Senate during each month of the regular academic year; August through April. Additional meetings of the Faculty Senate may be called and representatives should be available during the summer months or confer their proxy in the appropriate manner to another seated Faculty Senate delegate for the duration of their absence. Summer meetings will be:
a. at the discretion of the Faculty Association President,
b. by decision of the Faculty Senate at a previous meeting, or
c. by petition signed by five members of the Faculty Senate and presented to the Faculty Association President.
Section 5. Recognized parliamentary procedure shall govern the conduct of Faculty Senate meetings. Questions shall be decided by a Senate delegate or delegates assigned by the Senate to serve in that capacity on a meeting by meeting basis.
Section 6. A quorum shall consist of 50% plus one of the full-time faculty members of the Faculty Senate including the Executive Committee members.
Section 7. Each member of the Faculty Senate shall have one vote.
Section 8. Terms of members being replaced by newly elected members shall expire on the day preceding the first contract day of each Academic Year.
Section 9. Faculty Senate meetings are to be scheduled no less than seven days prior to any Regular Monthly Meeting of the Board of Trustees.
Section 10. The Executive Committee shall be responsible for publishing Association and Senate meeting agenda, no less than five days prior to any regularly scheduled meeting.
Section 11. A Summary Report of all Association and Senate meetings shall be published within two weeks of any Association or Senate meeting.
Revised October 2000/ Ratified November 13, 2000
Amended and Approved November 20, 2002