Employee Relations
Employee Handbook

Previous

Index

Next

 Faculty Responsibilities and Instructional Guidelines

Academic Freedom and Responsibility (Board Policies 3.37.01 & 3.37.02)

Each faculty member is entitled to full freedom in the classroom in discussing the subject which he or she teaches but is expected not to introduce controversial matters which have no relation to the classroom subject. Each faculty member also is a citizen of the nation, state and community, and when speaking, writing or acting as such, must be free from institutional censorship or discipline, subject to academic responsibility as hereinafter set out, and the faculty member should make it clear that he or she is not speaking for the institution.


The concept of academic freedom for faculty must be accompanied by an equally demanding concept of academic responsibility. A faculty member has a responsibility to the institution, his or her profession, his or her students, and society at large. The rights and privileges of faculty members extended by society and protected by governing boards and administrators through written policies and procedures on academic freedom and tenure, and as further protected by the courts, require reciprocally the assumption of certain responsibilities by faculty members.


Some of these responsibilities include the following:


  • The fundamental responsibilities of a faculty member as a teacher and scholar include maintenance of competence in his or her field of specialization and the exhibition of such professional competence in the classroom, studio or laboratory and in the public arena by such activities as discussion, lectures, consulting, publications or participation in professional organizations and meetings.
  • The exercise of professional integrity by a faculty member includes recognition that the public will judge his or her profession and institution by his or her statements. Therefore, the faculty member should strive to be accurate, to exercise appropriate restraint, to be willing to listen to and show respect to others expressing different opinions, and to avoid creating the impression that the faculty member speaks or acts for his or her college when speaking or acting as a private person.
  • The constitutionally protected right of the faculty member, as a citizen, to freedom of expression must be balanced with the interest of the State, as an employer, in promoting the efficiency of the educational services it performs through its employees. A faculty member's comments are protected even though they may be highly critical in tone or content, or erroneous, but such statements are not protected free speech if they either substantially impede the faculty member's performance of his or her daily duties or materially and substantially interfere with the regular operation of the institution, if they are part of a continuing pattern of expression of such nature as to destroy the harmony and morale of a division, department or college. False statements made with knowledge of their falsity or in reckless disregard of the truth are not entitled to constitution protection, and public statements may be so without foundation as to call into question the fitness of the faculty member to perform his or her professional duties.
  • A faculty member should be judicious in the use of controversial material in the classroom and should introduce such material only as it has a clear relationship to his/ her subject.
  • A faculty member should be professional in his or her conduct in the classroom and in his or her relationships with students. The faculty member should maintain respect for the student and for the student's posture as a learner. The faculty member should make himself or herself appropriately available to the student for consultation on course work.
  • A faculty member has the responsibility to provide timely and adequate notice of his or her intention to interrupt or terminate institutional services.

STANDARD GUIDELINES AND RECORD-KEEPING


Faculty Evaluations

Student evaluations are conducted in all classes. Administrative classroom evaluations are conducted either annually or semi-annually. In addition, faculty are required to respond to a self-evaluation form in conjunction with their administrative evaluation. See College Procedures 3.22.01.14. Copies of the forms used in faculty evaluations may be obtained from the Dean’s Office.


Instructor Absence

If you are unable to meet a class as scheduled, follow these guidelines:


Full-time Instructors:


  • Notify your Instructional Dean’s Office between 8:00 a.m. and 5:00 p.m. The Dean’s Office will notify the appropriate personnel so they can communicate information to the students. Contact the EPCC Police Department for classes meeting before 8:00 a.m. Contact the Student Service Coordinator's Office or evening supervisor if the class meets after 5:00 p.m.
  • Discuss the anticipated length of absence with your Instructional Dean. Attempt to locate a full-time instructor to cover your class(es). (Full-time instructors are expected to assist in covering other full-time instructors' classes, on occasion. Such practice is considered a professional courtesy.) If you are unable to arrange coverage for your class(es) by a full-time instructor, the Instructional Dean will make arrangements.
  • Do not discuss payment for covering your class(es) with substitutes. These arrangements will be made through the Dean’s Office.
  • Provide the Instructional Dean with lesson plans. In most cases this can be done over the phone. If the absence is known several days in advance, submit the lesson plans in writing to the Dean’s Office.
  • A leave form should be submitted to the Instructional Dean’s Office within 24 hours of your return to work. If an absence is anticipated in advance, a leave form should be submitted prior to the day(s) of absence.

Part-time Instructors:


  • Notify your Instructional Dean’s Office between 8:00 a.m. and 5:00 p.m. The Dean’s Office will notify the appropriate personnel so they can communicate information to the students. Contact the EPCC Police Department for classes meeting before 8:00 a.m. Contact the Student Service Coordinator's Office or evening supervisor if the class meets after 5:00 p.m.
  • Discuss the anticipated length of absence with the Instructional Dean.
  • Assist the Instructional Dean in locating a substitute, if the length of absence warrants (current part-time instructor or other qualified individual approved by the Instructional Dean).
  • Regardless of who substitutes for the class(es), the part-time instructor's salary will be pro-rated (deduction from salary amount equal to the time missed).
  • Arrangements to pay substitutes will be made only by the Instructional Dean. Instructors are not to offer substitutes any compensation (monetary or in-kind).
  • Provide the Instructional Dean with lesson plans. In most cases, this can be done over the phone. If the absence is known several days in advance, submit the lesson plans in writing to the Dean’s Office.

  • NOTE: The only exception to this system is if the part-time instructor is a participant in the Part-time Absence Exchange Program currently in place. Contact your Instructional Coordinator/Division Assistant or Instructional Dean’s Office for information about this program.


Syllabi

The course syllabi (Part II) is a description of the course, including a list of the specific objectives. Objectives are agreed upon by members of the discipline and are applicable to all sections. The instructor uses the course syllabus as a basis for preparing his/her syllabus for the semester. The syllabus (Part I) provides uniformity in the course, yet allows the instructor the freedom to apply his/her own teaching style. Copies of standard course syllabi are available in Instructional Deans’ offices. All syllabi (Part II) are standard and may be located on the College website. See appendix for the college formats of syllabi.


Record-keeping

During the first twelve days of a 16 week semester, all instructors are expected to follow certain record-keeping and other standard guidelines. (Consult your Instructional Dean for short semester timelines.) Each division has its own unique set of guidelines; however, the following apply to all divisions:


Prior to First Class Day

  • Obtain course syllabi samples from your Instructional Dean and create your course syllabus, if it is not standardized. Distribute the syllabus to your students during the first week of class.
  • Obtain instructor copies of official course textbooks from your Dean’s Office.
  • Request a mailbox from the Instructional Service Center on your campus.
  • Locate your classroom(s) prior to the first class day.

First Twelve Class Days

  • On the first class day, preliminary class rosters will be available. Instructors must pick up these rosters and verify that students attending their class(es) are validly enrolled. Do not allow students to continue attending without documenting their official enrollment in your course(s).
  • Instructors must pick up the computer-generated Certified Roster immediately after they are notified. (Signs stating that rosters are ready are posted on all campuses.) Follow the instructions which accompany the Certified Roster. (This document is used for receiving state funding. It is critical that accurate information be submitted and that timelines be met.)
  • Along with the Certified Roster, instructors will receive Grade Record Forms. These forms are to be used for recording all grades awarded during the semester and must be submitted to the Records Office at the end of the semester. Computer generated substitutes for grade records in a College-approved format are also permissible.
  • Instructors may administer diagnostic tests, if so planned, and should refer those students who wish to challenge a course to the Testing Centers at respective campuses. These diagnostic procedures should be completed before the end of the Add/Drop period.
  • Instructors should make every effort to learn student names during the first two weeks of the semester.

Additional Information:

  • Instructors will receive a copy of their Faculty Assignment Action Form which will be mailed to home addresses after the twelfth day reporting period.
  • Drop Slips, Reinstatement Forms, Change of Grade Forms, and Incomplete Grade Forms can be obtained from the Student Service Coordinators at VV, RG, TM, NW, and MdP campuses, and at Ft. Bliss. Reinstatement, Change of Grade, and Incomplete Grade forms must be submitted to your Instructional Dean for approval and signature.
  • Requests for change of room, use of dining room area, or for other campus facilities, as well as problems with locked classroom doors, should be referred to the Student Service Coordinators.
  • You may order supplies through your Instructional Dean’s Office.

Previous

Index

Next