Employee Relations

 Employee Handbook

You are encouraged to read this handbook in its entirety. The information it contains will familiarize you with College policies, procedures, programs, services and benefits and answer many of your questions.


If you have specific questions about the contents of the Employee Handbook you may consult with your supervisor, the respective department or the Employee Relations Department.


The Employee Handbook is not and should not be considered an employment contract.


Printed copies of the Employee Handbook may also be reviewed in the library at each of the campuses.


 Table of Contents

 ‭(Hidden)‬ EasyTabs

 CHAPTER 1

 CHAPTER 2

CHAPTER 2

Conditions of Employment

College Work and Budget Calendars

 

   Academic Year

   Fiscal Year

   Institutional Calendar Year

 

Constituency Associations

 

Dual Employment

 

Employee Categories

 

   Administrator

   Faculty

   Professional Support Staff

   Classified Staff

   Work-Study Student Employee

   Independent Consultant

 

Employee Discipline

 

Employee Records

 

   Privacy of Records

   Personal Information Changes

   Official Transcripts

 

Employee Status

 

   Regular

   Temporary

   Externally-Funded Employee

 

Employee Workload

 

   Full-time

   Part-time

 

Employment Contracts

 

   Employment Term

   Probationary Period

   Renewal of Contract

   Tenured Contract

 

Employment Eligibility

 

Employment of Relatives

 

Employment Opportunities

 

   Recruitment Announcements

   Promotions

   Transfers

 

Employment Procedures

 

   General

   Full-time Faculty Recruitment and Appointment

       Summary of Procedure

   Part-time Faculty Recruitment and Selection

       Summary of Procedure

   Faculty Credentials Verification

 

Equal Employment Opportunity

 

Grievances and Complaints

   Wages, Hours or Working Conditions Grievances

   Discrimination Complaints

   Other Types of Complaints

 

HIV/AIDS

 

Job/Position Descriptions

 

Oath of Office

 

Outside or Other Employment

 

Performance Appraisals

 

Performance Standards

 

Policies and Procedures

 

Reduction in Force

 

Release of College Information (Open Records)

Release of Student Records (FERPA)

Separation of Employment 

   Resignation

   Retirement

Sexual Harassment

   Policy

   Definition

   Employee Rights and Responsibilities

   Complaint Procedures

   Consenting Relationships

Standards of Conduct

   Conflict of Interest

   Discrimination and Harassment

   Dress and Grooming

   Drug Free Workplace

   Employee/Student Relations

   Illegal Possession, Consumption, Distribution and Sale of Intoxicating Beverages, Drugs, and      Narcotics

   Lotteries

   Participation in Community and Political Affairs

   Smoking

   Use of District Property

Training and Development

Use Of Drugs, Narcotics, or Intoxicating Beverages

Work Hours and Time Reporting

   Work Schedule

   Time Reporting

   Reporting Absences From Work


 CHAPTER 3

CHAPTER 3

Employee Benefit Program

 

Benefit Orientation Program

 

Educational Programs

 

   Educational Assistance Program

   Staff Scholarship Benefit

   Advancement Due to Educational Achievement

 

Employment After Retirement

 

Holidays

 

Insurance Programs

 

   Health and Life

   Summer Enrollment

   Optional Coverages

   TexFlex (Premium Conversion and Reimbursement Accounts)

 

Leave Programs

 

   Absence Reporting

   Paid Leaves

       Vacation Leave

       Sick Leave

       Personal Leave

       Bereavement Leave

       Court Leave

       Military Leave

       Professional Development Leave

   Unpaid Leaves

       Continuing Insurance Coverage During Leave Without Pay Status

 

Sick Leave Pool

 

   Eligibility

   Contribution of Time

   Withdrawal of Time from the Pool

 

Reduced Faculty Workload

 

Retirement Benefit Programs

 

   FICA-Social Security/Medicare Tax (FICA)

   Program for Extra Retirement Compensation (PERC)

   Teacher Retirement System of Texas (TRS)

   Vesting of Benefits

   Service Retirement

   Disability Retirement

   Death and Survivor Benefits (before retirement)

   Return of Deposits

   Member Contributions

   Tax Sheltering

   Beneficiary Change - Designation of Beneficiary, Form TRS 11

   Member Address Change, Form TRS 358

   Member Annual Statement Of Account

   Interest Credit

   Request For Member Account Information

   Texas Optional Retirement Program (ORP)

   One-time Irrevocable Decision

   Plan Design

   ORP Vesting

   Contributions

   Selection and Monitoring of ORP Companies and Products

   Crucial Decision

   Optional Retirement Program Vendors

   Tax Reform Act Affects 403 (b) Tax Deferred Annuities (ORP & TSA)

   Early Withdrawal Restrictions

   Delayed Withdrawal Tax

 

Tax Sheltered Annuity (TSA) Program

 

   How Much Can an Employee Contribute?

   Investment Choices

   TSA Vendors

   Changing or Stopping Contributions

   Receiving the Money

   Tax Penalty on Early Distributions

 

Unemployment Compensation Plan

 

Separation/Termination of Employment

 

Workers' Compensation Insurance Coverage


 CHAPTER 4

CHAPTER 4

Wage and Salary Administration

 

Classification of Positions and Compensation

 

Pay Practices

 

   Direct Deposit and Pay Advice Distribution

   Pay Dates

   Pay Option for Faculty

   Payroll Deductions

 

Salary Administration

 

   Salary Schedules

   Overtime/Compensatory Time

   Holiday Work

   Salary Placement Guidelines

   Advancement for Educational Attainment


 CHAPTER 5

CHAPTER 5

Employee Information

 

Access to Campus Facilities

 

Accounts Payable

 

Appointment

 

Board Meetings

 

Cafeteria

 

Campus Mail Services

 

Cashier Services

 

   Personal Check Cashing

   In-town Travel Forms

   Payments

   Items for Sale

   Revenue-Generating Projects

 

Committees

 

Commencement

 

Conference and Meeting Rooms

 

Conference Center and Meeting Room Scheduling-Administrative Service Center

 

Dental Clinic

 

Emergencies

 

Employee Access Card (Proximity Card)

 

Employment After Retirement

 

EPCC Foundation

 

   Mission

   Vision

   Purpose

   Gifts

   Estate Planning

 

EPCC-TV

 

Forms

 

Information Technology Services/Discounts

 

Instructional Service Centers (ISCs)

 

Intramural/Recreational Sports

 

Job Line/Position Announcements

 

Keys

 

Learning Resource Centers (LRC)

 

Lost and Found

 

Mailboxes

 

Maintenance

Marketing and Community Relations

 

Media Centers

 

Message Center for Part-Time Faculty

 

Office of Risk Management and Safety

 

Organizational Charts

 

Parking

 

Police Department

 

Property Control

Protecting Sensitive Student and Employee Information

 

Publications

 

Publicity/Posting Notices

 

   External Publicity for Departmental/Program Events

   Posting Notices

 

Renovation, Remodeling, Repairs

 

Research and Accountability

 

   College Accreditation and Compliance

   Institutional and Community Planning

   Institutional Effectiveness

   Institutional Research

 

Rio Grande Border Health Clinic

 

Safety

 

Sales of Goods and Materials on Campus

 

Special Events

   Event Calendars and Scheduling

   Scheduling the President and/or Board of Trustees for Special Events

 

Supplies

 

Surveys

 

Technology Resource Center (TRC)

Travel

   In-Town Travel

   Out-of-town Travel

Update of Personal Information

Use of College Facilities by The Community

Website

Work-Related Injuries


 CHAPTER 6

CHAPTER 6

General College Information

Admissions and Registration

Career Services

Center For Students With Disabilities

 

College Catalog

 

Counseling Services

 

Credit For Learning By Experience Option (CLEO)

 

Developmental Education

 

Diversity Programs

 

Division Offices

 

Drug Prevention Program - Project Impact

Dual Credit / Early College High School Program

 

Financial Aid (Student Financial Services)

 

Honors Program

 

Information Security Program

 

Instructional Program Information

 

Intercollegiate Athletic Program

 

International Student Services Office

 

Language Development Program

 

Libraries

 

Literacy Programs

 

New Student Orientation

 

Recruitment And School Relations 

 

Registration

 

Schedule Of Classes 

 

Special Programs

 

   Retention Action Program (RAP)

   Student Support Services Program (SSSP)

   TraveLearn

 

Student Activities

 

Student Government Association

 

Student Grievance Procedures

 

Student Identification Cards

 

Student Newspaper

 

Testing Services

 

   Placement and Ability to Benefit Testing

   General Education Development Testing

   Instructor Testing/TV Course Testing

   National Standardized Testing

   Specialized/Credentialing Testing

 

Transcripts

 

Tutoring

 

   Computer-Assisted Instruction (CAI)

Workforce / Economic Development and Continuing Education

   Advanced Technology Center

   Contract Opportunities Center (COC)

   Office of Customized Training

   Small Business Development Center (SBDC)

   Continuing Education for Business/Industry

      Training and Personal Enrichment

   Workplace Literacy

   Law Enforcement Training Academy

   CE Health

   Senior Adult Program


 CHAPTER 7

Chapter 7

Faculty Information

 

Faculty Association

 

Faculty Responsibilities and Instructional Guidelines

 

   Academic Freedom and Responsibility

   Standard Guidelines and Record-keeping

       Faculty Evaluations

       Instructor Absence

       Outlines and Syllabi

       Record-keeping

 

Institutional Committees

 

Professional Courtesy

 

Resources

 

   Curriculum Development

   Distance Education

   EPCC TV

   Faculty Development

       Faculty Recognition

       Recognition Dinner

       Faculty Development Newsletter

       Faculty Development Workshops

       Faculty Retreat

       Guest Lecture Series

       Mini-grant Program

       New Faculty Orientation

       Professional Development Activity

       Southwest Seminar for Great Teaching

       Spanish Immersion Program

       Wellness Program

   Forum Theater

   Information Technology

   Instructional Media Services

   Instructional Service Centers

       Procedure for Work Request Services

   Libraries (Learning Resource Centers)

       Facilities

       Resources

       Computer Catalog

       Services and Guidelines

       Community Borrowers

       How You Can Help the Libraries

       Library Information

   Technology Resource Center

   Testing Services

       Instructor Testing Services

       Guidelines for Make-up or Retest Services

           Information for Instructor to Communicate to Students

           Scantron Forms and Scantron Machines

       Tutoring Services

 

Student Rights and Privacy

 

Student Services and Development

 

   Career Planning Center

   Center for students with Disabilities

   Cooperative Education

   Counseling Services

   Placement Center

 

Support Services

 

   Cashier Services

   EPCC Police Department

 

College Procedures Relating to Faculty

 

Part-Time Faculty Information

 

   College Employment Policies

   College Employment Procedures

 

Reference Appendix

 

   Syllabus Format

   Official Course Description

   Faculty Association Bylaws